Event Information
Enter client and event details for the shopping list header.
Event Type
Select the type of event. Choose "Other" to write in a custom type.
Wedding / Reception
Corporate Event
Birthday Party
Baby Shower
Graduation Party
Festival / Outdoor
Cocktail Hour
Holiday Party
Other
Guest Count
Enter your expected attendance. Minors (under 21) receive NA beverages only.
Guests who consume alcohol
Adults preferring NA beverages
NA beverages only
Drinking Pace
How quickly does this crowd drink? Sets the drinks-per-hour baseline for alcohol estimates only.
Light
0.75 drinks/hr
Formal, relaxed crowd
Formal, relaxed crowd
Moderate
1.25 drinks/hr
Standard social event
Standard social event
Heavy
2.0 drinks/hr
Lively, energetic crowd
Lively, energetic crowd
Beverage Categories
Select which drink types will be served. Only selected categories appear in the preference bar.
✓
Wine✓
Beer✓
Cocktails✓
Hard SeltzerDrink Preference Distribution
Estimate what % of drinkers prefer each category. Must total 100%. Drag or type.
Welcome Drink
A welcome drink greets guests upon arrival. Default: 50% of drinking guests will take one.
Yes
No
✓
Prosecco✓
Rosé✓
Sparkling Cider (NA)Toast Service
Yes — Formal Toast
No Toast
Full Toast Pour
Every guest gets a fresh Champagne or NA drink.
Drink in Hand
Guests raise whatever they're drinking. No additional pour needed.
Beer Selection
PNW-focused. Choose your Light Lager, IPA, and wildcard — or write in your own.
Light Lager
✓
Bud Light✓
Rainier✓
Modelo Especial✓
Corona ExtraIPA
✓
Deschutes Fresh Squeezed IPA✓
Breakside Wanderlust IPA✓
Rogue Dead Guy Ale✓
Ninkasi Total Domination IPAWildcard / Seasonal
✓
Deschutes Black Butte Porter✓
Breakside Passionfruit Sour✓
Blue Moon Wheat AleWrite in additional beers (quantities calculated automatically):
Wine Selection
Select your wines and set a budget tier. White/red split is adjustable in Settings.
Wine Budget Tier (red & white)
Budget
$8–$15/bottle
Barefoot, Woodbridge
Mid-Range
$16–$25/bottle
Kim Crawford, Meiomi
High End
$26–$35/bottle
Sonoma-Cutrer, Duckhorn
White & Rosé
✓
Chardonnay✓
Pinot Grigio✓
Sauvignon Blanc✓
RoséRed
✓
Cabernet Sauvignon✓
Pinot Noir✓
Merlot✓
Red BlendWrite in additional wines (quantities calculated automatically):
Cocktail Service
Choose your cocktail service type.
No Cocktails
No Cocktail Service
Beer, wine, and sodas only. No cocktail ingredients on the shopping list.
DMWTB Service
Cocktails on Tap
Don't Mess with the Bride bartending service. Batched cocktails served on tap using our signature recipes.
DIY Option
Batched in a Dispenser
Client batches cocktails themselves in drink dispensers. Simpler recipes, no keg equipment needed.
Full Bar
Open Bar
Full spirits and mixers. Planner selects spirit tiers and quantities are auto-calculated.
Select up to 3 cocktails. Select a spirit tier — ingredients and costs are calculated per your guest count.
Spirit Tier
Well
Call
Top Shelf
0 of 3 selected
Tequila
Gin
Vodka
Whiskey / Bourbon
Mocktails (NA)
Consider at least one NA mocktail for non-drinking guests.
Sodas
✓
Coca-Cola✓
Diet Coke / Coke Zero✓
LaCroix (variety)✓
Ginger Ale✓
Tonic WaterWrite in additional sodas:
Water & Carafe Station
Served from carafes or dispensers — not individual bottles.
✓
Water Station✓
Lemonade Carafe✓
Iced Tea Carafe✓
Fruit-Infused WaterWater stations are more sustainable than individual bottles. Extra cups are added for station use throughout the event.
Write in additional carafe options:
Coffee & Hot Tea
Auto-calculated: coffee at 35% of guests, tea at 15% of guests, rounded to nearest 5. Adjust as needed.
Yes
No
Starbucks Coffee Traveler (Joe to Go) — 12 cups at ~$21.78 each. Includes cups, lids, cream, sugar & stir sticks. Pre-order required 24–48 hours ahead.
Number of individual cups
Number of individual cups
✓
Pike Place Roast✓
Decaf Pike Place✓
Dark Roast✓
Hot Tea VarietyDon't Mess with the Bride
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✓
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Taking you to your shopping list settings...
Live Calculation Assumptions
Every value driving your estimates is visible and editable. "Result" shows what this assumption produces for your current guest count.
Welcome Drink
% of drinking guests who take a welcome drinkDefault: 50%
%
–Wine
Servings per 750ml bottleDefault: 5
glasses
–White & Rosé vs Red split — slide right for more whiteSlider →
← More RedMore White →
Red: 30%White & Rosé: 70%
Beer
Drinks per 6-pack (craft)Default: 6
cans
–Drinks per case (domestic)Default: 24
cans
–Craft / PNW vs Domestic — slide right for more craftSlider →
← More DomesticMore Craft →
Domestic: 35%Craft / PNW: 65%
NA Beverages
NA drinks per hour — Non-drinkers & MinorsDefault: 1.5
drinks/hr
–NA drinks per hour — DrinkersDefault: 0.5
drinks/hr
–Glassware
% of beer drinkers who use a glassDefault: 33%
%
–Buffer added to wine & cocktail glassesDefault: 20%
%
–Water glasses — 1 per person + bufferDefault: 15%
%
–Buffer & Ice
Safety buffer added to all quantitiesDefault: 15%
–
Ice per guest, rounded up to nearest 10 lbsDefault: 2
lbs/guest
–Cups & Glassware Type
Disposable uses sustainable compostable & recyclable options. Rental is broken out by glass type at $0.80 each.
Sustainable Disposable
Compostable & recyclable. Cost added to shopping list.
Rented Glassware
By glass type at $0.80/glass.
Smart Extras
Bartender Ratio
Recommend 1 bartender per 50 guests
Cooler Estimator
Large coolers (48qt+) for cold beverages
Event Notes
–
Total Guests
–
Alcoholic Drinks
–
–
NA Drinks
–
–
Est. Total Cost
Before tax
–
Cost Per Guest
–
Event Duration
Ice Needed
–
lbs total
Ice Bags (10lb)
–
bags needed
Bartenders
–
recommended
Coolers
–
large (48qt+)
Glassware Cost
–
–
Full Shopping List
Gold qty = manually adjusted from recommendation
| Item | Brand / Notes | Rec. Qty | Actual Qty | Unit | Unit Price | Total | Where to Buy |
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